Job Vacancy: KFP’s RUMEDI project seeks Finance and Administrative Manager
Doctors Without Borders is actively searching for a qualified Finance and Administrative Manager to join its team for the KFP Project in Maiduguri. Reporting directly to the Chief Executive Officer in a hierarchical capacity and to the Project Manager functionally, the selected candidate will play a crucial role in overseeing financial, administrative, and human resources activities and policies.
Main Objective: The Finance and Administrative Manager will be responsible for planning, coordinating, and implementing financial, administrative, and HR activities to ensure compliance with legal obligations, standards, and procedures. The goal is to provide the organization with high-quality, reliable, and transparent information.
Key Responsibilities:
Accounting Management:
• Scrutinize all accounting documents to ensure adherence to quality standards and procedures.
• Present payment requests to the budget holder for validation.
• Collaborate with the program team leader to prepare payment lists.
• Process payments and maintain hard copies of documents, recording information in Excel spreadsheets.
• Verify transactions in the bank and cash journal for alignment with standard procedures.
• Execute monthly accounting closure reporting, covering cash inventory, bank reconciliation, trial balance, general ledger, and inventory control.
Budget Management, Treasury, and Internal Control:
• Lead budget planning, calculating and forecasting budget requirements for activities.
• Monitor budget implementation by crosschecking forecasts with expenditure reports.
• Prepare quarterly cash requests based on funding agreements versus milestones.
• Ensure a sufficient treasury balance for the continuity of activities.
• Crosscheck rosters and working hours, supporting monthly inventory control.
Administrative and Human Resources Management:
• Coordinate and schedule meetings and appointments for project team members and stakeholders.
• Maintain and update project documentation, including contracts, agreements, and personnel records.
• Assist in the recruitment and onboarding of project staff, ensuring compliance with HR policies.
• Provide administrative support, including travel arrangements, expense reports, and logistics.
• Prepare labor contracts between KFP and recruited employees.
• Control timesheets and working hours.
• Manage the payroll of KFP staff.
• Handle leaves and disciplinary processes with the support of KFP senior management.
• Support capacity building assessments and training plans with the senior team.
• Ensure monthly Human Resources reporting.
Qualifications and Requirements:
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience in financial management, budgeting, and administrative roles.
• Strong knowledge of accounting principles, procedures, and standards.
• Familiarity with HR policies and procedures.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office Suite and accounting software.
• Ability to work independently and collaboratively in a team environment.
Application Process: Interested candidates should submit their CVs and cover letter to msff-maiduguri-pc@paris.msf.org. Please include “Finance and Administrative Manager Application” in the subject line. Only shortlisted candidates will be contacted for interviews.
Equal Opportunity Employer: Doctors Without Borders is an equal opportunity employer. We encourage candidates of all backgrounds to apply.
